How to Scale Your Business by Outsourcing Back-Office Operations


How do you transform a struggling business that's leaving $200,000 on the table into a thriving $5 million operation? Our guest reveals the secret behind turning back-office chaos into streamlined success.
In this engaging episode of "Adrienne Barker Speaks - No Prep Needed," we sit down with Janneh K Wright, founder and CEO of Primus Business Management, a consulting firm with over 23 years of experience. Janneh shares his expertise in helping small businesses and nonprofits streamline their back-office operations through accounting, HR management, and operational support.
From his virtual-first approach to his "Three C's" methodology (Compliance, Culture, and Consistency), Janneh reveals how businesses can scale effectively by outsourcing their administrative headaches.
He also discusses current hiring challenges, the evolution of remote work, and shares a compelling success story of how his team recovered nearly $200,000 in lost funding for a nonprofit client.
Key Takeaways
➤ The Power of Outsourcing: 72% of businesses report that outsourcing accounting improves their ability to scale because you get a full team (CFO, controller, junior accountants) for the cost of hiring one person
➤ The Three C's Framework: Successful organizational behavior relies on Compliance (avoiding issues), Culture (how information flows and people interact), and Consistency (doing the same things the same way repeatedly)
➤ Remote Work Efficiency: Virtual operations can actually increase productivity - what used to be a 4-hour client meeting (including travel) can now be a focused 15-minute video call, allowing for 10x more client interactions per day
➤ Strategic Partnership Approach: When vetting outsourced services, look for connection and trust, relevant experience with companies both your size and larger, and strategic partnership rather than just bill-sending
➤ Hidden Revenue Recovery: Small administrative errors in government submissions can cost organizations significant money - detailed review and correction of seemingly minor mistakes (like misspelled names or wrong addresses) can recover hundreds of thousands in funding
Notable Quotes
"The goal is always about how do we give the CEOs back more time to focus on their company and not worry about all the business ethics stuff that needs to be done for every company." - Janneh K Wright
"Outsourcing shouldn't just be, I'm finding something cheaper. It should be, I'm reducing costs, but I'm also getting a higher level of information or knowledge base." - Janneh K Wright
How to Reach Janneh K Wright
Company: Primus Business Management LinkedIn: https://www.linkedin.com/in/janneh-k-wright-mba-5b63278/ Location: Virtual firm based in New York State/NYC area Specialties: Accounting, HR Management, Strategic Consulting, Operational Support for Small Businesses and Nonprofits
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I love it. I got two daughters, so yes. Handsome
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man with gray, like gray in the beard. I love
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that. So we're live. Hi, everyone. We're live.
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We're back again this time with Janay. Did I
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say it right? Perfect, yes. Kay. Oh, I was right.
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So I guess I'm part of the right family now.
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And yes, and Bo, he's brave. He's bold. Handsome.
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And then a little touch of that gray, which years
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ago, men would go into the store to make themselves
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a little gray to look distinguished. So is that
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real or out of a bottle? But it's real because
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I actually went to the store to take it off.
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So I decided it was too much work. So I left
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it alone and it started growing naturally. It's
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handsome. I would not touch that gray. I have
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to, but we'll forget about that. Oh, right. You
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have to introduce yourself because you know I
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don't know anything about you. Sure. Hello, everyone.
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My name is Janae Wright. I am the founder and
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CEO of a company called Primus Business Management.
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We are a consulting firm with over 23 years experience
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working with small businesses and nonprofits.
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And we specialize in their back office services,
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doing all their accounting, human resource management,
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and providing operational administrative support
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to them. And the goal is always about how do
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we give the CEOs back more time to focus on their
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company and not worry about all the business
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ethics stuff that needs to be done for every
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company. I love that. First of all, to be honest
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with you, when I'm looking just like really quickly
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at your logo, I'm thinking your financial wealth,
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but you're completely not. Well, I mean, we do
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accounting and financial management for businesses,
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but we also put into HR and everything else because
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we realized there's a really interesting connection
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between those three aspects of a business and
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things that people really don't want to do all
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the time. So that's what we prefer to do. So
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we bring them together into one organization.
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360. Yes, I love that. Okay, so I so last like
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week or so I've been doing this I have had about
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300 episodes. I have been really enjoying going
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into the website. So may I go to your website?
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Yes, please. Okay, so I'm going to present it
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because I don't know just like going through
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it just gives me joy and then any questions and
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we could talk about what you're doing because
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obviously I know prep. Okay, so here I like the
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logo by the way. I like the logo. Wait, what
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does it stand for? Tell me about the wording,
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the name, and where did it come from? Sure. So
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Primus means first. And the goal that we created
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when we started this company was small businesses,
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nonprofit business owners need help. And we want
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to be that first place that they go to to get
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that help. OK, I love that. I didn't know that
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word C, so I'm learning things too. I love that.
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All right, look at this transforming challenges
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into wins. What are some of the challenges that
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you see? So from the accounting side, you know,
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right now, with the idea that we might be heading
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to a recession and all the tariffs and everything
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else, there's a lot of financial pressure on
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businesses, right? Some people are not making
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their budget. Some people are not bringing the
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revenue level they thought they were gonna bring
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in or expenses have gone really high. So on the
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accounting side and the management side, it's
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really about taking those challenges, figuring
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out strategies and game plan and looking towards
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the future. I mean, right now, I'm talking to
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my clients about 2026. If we look at 2025, we
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know what's going to happen here. Let's start
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figuring out what we can do with 2026. On the
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HR side, right now it's hard to hire people.
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There's a lot of people who are looking for jobs,
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but looking for that perfect job. So they're
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jumping to different places. And unless you have
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the perfect game plan for bringing people into
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your organization, keeping them, retaining them,
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and making sure they're happy, you're going to
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have a hard time keeping and holding on to staff.
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So for us, those are the kind of challenges we
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are looking at for a lot of business owners right
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now. And the idea that we can help them get to
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a point where those challenges are manageable
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is what we're doing. So, Janay, if we say history
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repeats itself, when in the past did we have
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such trouble with hiring and kind of like these
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employment issues? Can you recall when this was
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a challenge before? I mean, it's cyclical. It
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happens every couple of years, right? It's years
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where there's a large population coming out of
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college, years where there's a large population
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retiring, years where expenses have escalated
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at a rate that was way higher than salaries.
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These are all situations that can happen over
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and over again. And so regardless of the administration,
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regardless of the timing, anytime there's something
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in the economy, AI is going to be another one
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of those situations that's going to cause those
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headaches. But anytime there's a situation where
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there's a challenge in the economy and there's
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a change of a lot of people moving, it's going
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to cause issues when it comes to hiring. Specific
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times, I mean, you're thinking back to the Wall
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Street crashes and the the housing market issues.
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Those are all times where all these issues usually
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happen. It's interesting. So I have a 19 -year
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-old daughter. So I've noticed like her age like
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19 to let's say 24, 25, and even some of my sons.
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who are 42, 36, and 30, they've all finally embraced
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AI. But I really had to push them. I had to show
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them, you guys, stop being afraid. But I noticed
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my daughter and her generation are like, oh,
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no, we'll never use AI. And it's not authentic.
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And they don't seem to be understanding the importance
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of it. So people talk about this generally. the
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generation that we have now, like coming out
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of college is more entitled, but I find the generation
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that we have now, they want, I guess you're really
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right, they want to do exactly what makes them
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happy, what they could do. Are they getting those
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jobs or are they okay just being unemployed until
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they find the work? I mean, from what I'm noticing,
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You know, you don't like to generalize, right?
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So there are people within every generation that,
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you know, there's people in our generation that
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didn't want to work or didn't want to do anything,
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right? So there are people in generations who's
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going to be the same exact way, where they're
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looking for the specific job, the specific situation,
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and they're staying home with parents more because,
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honestly, people can't afford to rent, they can't
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afford to buy houses, so they're staying home
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with parents, which means that the necessity
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of getting a job is not as burdensome for us
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when we left college because we need a job to
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get our house, we need to get our own apartment,
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we get our own things. So now that you can stay
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home, you can stay on your parents' health insurance
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until like 25, 26, all these things are really,
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a lot of people are staying home a lot longer
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for those reasons. But the jobs are there for
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them, right? There's people out there who are
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looking to hire. I mean, the amount of job notices
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that's out there is a lot. But they're going
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to have to work, right? It's not a cookie cutter
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job. It's not going to be easy. They're going
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to work nine to five. They're going to have to
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work. And as a business owner looking for employees,
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I'm falling at the same rail where I can't find
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the right person and keep them because of, you
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know, I work in a consulting firm. Everybody
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knows it's a high -priced situation. And it becomes
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a really hard thing to find people who are going
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to put in the kind of effort that needs to be
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put in. Yeah, really really interesting David
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Meltzer who I love he said if you if if you love
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what you do Then learn to love the things you
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don't love to do It's not if you love what you
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do, then you never work a day in your life. He's
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like, no, you do work, you're working. Don't
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separate that, but you have to learn. But ever
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since I heard that advice in February at CreativeCon
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in Chicago, I'm like, yes, that is really very,
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very true. All right, let's go look through everything
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because I'm just loving this. Okay. So wow, wow.
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So 72 % of businesses claim that outsourcing
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accounting improves their ability to scale. That
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makes sense, actually. But can you explain why?
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Well, one reason is economies of scale, right?
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You are reducing the cost to your organization
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while increasing the knowledge base in your organization.
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Outsourcing shouldn't just be, I'm finding something
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cheaper. It should be, I'm reducing costs, but
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I'm also getting a higher level of information
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or knowledge base. So like my firm, the cost
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to us is probably the same cost as you hiring
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one person, but you're getting a CFO, you're
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getting a controller, you're getting junior accountants.
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So the amount of people that's working in your
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company on your company is a lot higher. So when
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people start to realize that, they start to realize
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that they're saving a lot of money and they'll
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be able to take that funds that they're saving
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and put it towards product or put it towards
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services to increase the benefit of their organization,
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hence helping it scale as quickly as possible.
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I love that. I totally get it. But how does a
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company that's maybe new in business or their
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accountant that they've had, maybe internally
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they've had the person on their payroll or not.
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And now that person left, they just retired.
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And how do I vet company like yours? Like, what
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does that look like? Can you give some vetting
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tips for businesses so that they know what to
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ask for and how to find the right company that
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they can trust? Sure. So the first part that
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I think is having a connection with that person,
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right? When you're interviewing someone, it seems
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like interviewing somebody for a full -time position.
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This is somebody who's going to be working with
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somebody you have to trust, somebody that you
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have to get along with. So the first part is
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really having that connection with the person
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and trusting that that person can do the job.
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after that is looking at their experience, right?
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Looking at who they've worked with, looking at
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their resume, asking them for information that
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proves that they can do this job. And they have
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done it for not just company like yours, but
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companies bigger than you, companies who have
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been where you are and companies that are going
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where you want to go, right? So think about those
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as well, right? The future planning of the organization.
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Has this person, if I'm a $20 ,000 organization
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selling toys, has this person worked with organizations
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that's a million dollars? It has a month of staff
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that I want to have, or even have the experience
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in that industry. And that's the second part.
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The third part is usually just about the knowledge
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base, right? As I said before, it's like, how
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much information can this person bring to you?
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How much information can they help you with?
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Are they going to be a strategic partner, or
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is it going to be somebody who's going to send
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you a bill at the end of the month and really
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not understand your business as a whole? OK,
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then my next question would really be, what is
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the advantage? Can you share the advantage of
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outsourcing it than having that person on your
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payroll? Sure. The main advantage is usually
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cost, right? So a outsourced organization may
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cost you $36 ,000 to $45 ,000 a year. Let's say
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it's the exact same as hiring somebody, $45 ,000
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a year. For the outsourced organization, the
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cost stops there. It's $45 ,000 a year, it's
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flat. For a person internally, you also have
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to add on fringe benefits. Are you getting this
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person health insurance? Do you have to also
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pay taxes to the government for this person?
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Do they have time off? How much PTO time are
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you giving them a year? What's going to happen
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when they're not in the office? So these are
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all... financial things you need to think about
00:11:53.190 --> 00:11:55.509
when you're hiring internal, because it's not
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just the salary account amount you have to think
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about. You have to think about all the other
00:11:59.070 --> 00:12:00.610
ancillary costs that go along with this person,
00:12:00.789 --> 00:12:02.769
including getting them a computer, getting them
00:12:02.769 --> 00:12:04.830
an office, getting them a desk to work from.
00:12:05.210 --> 00:12:07.029
These are all things that add up into the cost
00:12:07.029 --> 00:12:10.850
of that person. What a consultant is like, whatever
00:12:10.850 --> 00:12:13.389
that rate that you and that person, you and that
00:12:13.389 --> 00:12:15.769
person in that company decides, that's the flat
00:12:15.769 --> 00:12:17.169
rate. And you should make sure that you have
00:12:17.169 --> 00:12:19.299
that. those contracts together to make sure that
00:12:19.299 --> 00:12:21.440
that is that factory is not an employee to you.
00:12:21.659 --> 00:12:24.139
The person has all the credentials and all the
00:12:24.139 --> 00:12:27.419
rights to be a consultant, but it is a one fat
00:12:27.419 --> 00:12:29.639
rate for your organization. I love that. I love
00:12:29.639 --> 00:12:32.919
that. Also less downtime. If I work for a company
00:12:32.919 --> 00:12:35.700
and then I leave, now you got to find someone
00:12:35.700 --> 00:12:38.000
else. You've got to go through, make sure like,
00:12:38.259 --> 00:12:41.500
so here you guys handle it. You do the onboarding
00:12:41.500 --> 00:12:43.200
and training of the new person and they come
00:12:43.200 --> 00:12:46.960
in. I likey that. Thank you. Okay, so that makes
00:12:46.960 --> 00:12:51.379
sense. Okay. And yeah, that makes okay, you guys
00:12:51.379 --> 00:12:53.840
get on the website. Trust the partners. I love
00:12:53.840 --> 00:12:55.799
it. I love it. Let's see. Okay, so we've got
00:12:55.799 --> 00:12:59.080
strategic consulting. So you're helping them.
00:12:59.240 --> 00:13:01.679
So who's doing the strategic? How many on your
00:13:01.679 --> 00:13:04.600
team for the strategic consulting? There's three
00:13:04.600 --> 00:13:08.779
on the team including myself. We are our job
00:13:08.779 --> 00:13:11.480
is really high level future planning, future
00:13:11.480 --> 00:13:14.740
thinking for the organization, looking at at
00:13:14.740 --> 00:13:16.779
organization dynamics and growth. So that's our
00:13:16.779 --> 00:13:21.259
job. Those three right there. Adiola is really
00:13:21.259 --> 00:13:24.960
a great people manager. Her ability to help organizations
00:13:24.960 --> 00:13:27.860
really develop on the HR side, develop on the
00:13:27.860 --> 00:13:30.779
people processing side is phenomenal. She has
00:13:30.779 --> 00:13:34.059
really become like this CEO coach where she really
00:13:34.059 --> 00:13:37.720
helps CEOs through tough conversations with employees
00:13:37.720 --> 00:13:40.659
and her ability to just do that work is phenomenal.
00:13:41.480 --> 00:13:45.620
And Crystal is an operational uh mastermind like
00:13:45.620 --> 00:13:48.059
understanding how to put things in place understanding
00:13:48.059 --> 00:13:51.039
how to write sops really are just really looking
00:13:51.039 --> 00:13:54.179
at the organization as a whole and helping us
00:13:54.179 --> 00:13:57.019
figure out how to move faster right and streamline
00:13:57.019 --> 00:13:59.100
things so so the three of us are the ones who
00:13:59.100 --> 00:14:01.799
really do most of that top line services oh i
00:14:01.799 --> 00:14:04.179
love it what's going on here why is everyone
00:14:04.179 --> 00:14:07.299
so good looking i got a problem with this i literally
00:14:07.299 --> 00:14:10.919
i don't understand i really don't understand
00:14:10.919 --> 00:14:13.970
okay so we have so we have courtney I love, I
00:14:13.970 --> 00:14:15.750
love this. Whoever had this idea, I think these
00:14:15.750 --> 00:14:19.289
are really fun. Oh, I'm loving this. And oh,
00:14:19.289 --> 00:14:21.309
I love that. Okay. Specializing back end support
00:14:21.309 --> 00:14:25.230
and process improvement. That's really needed.
00:14:26.250 --> 00:14:29.370
Processes are really okay. So Sharice, my parents
00:14:29.370 --> 00:14:31.970
growing up, my mom always said to me, the most
00:14:31.970 --> 00:14:35.870
important department in a business will always
00:14:35.870 --> 00:14:39.490
be accounting. Absolutely. Yeah. Patrice. Oh,
00:14:39.529 --> 00:14:42.470
so you really have a HR generalist. I'm going
00:14:42.470 --> 00:14:47.129
through each one. Oh, I love it. Cheeto? Yes.
00:14:47.190 --> 00:14:50.450
Cheeto's internal account marketing. Sunshine,
00:14:50.649 --> 00:14:52.909
a marketing assistant. Oh, I love that. Okay.
00:14:53.029 --> 00:14:54.730
So they both get to learn. Who are they learning
00:14:54.730 --> 00:14:58.549
from? So they work directly with me. With you?
00:14:58.809 --> 00:15:02.149
Yes. Oh my God, Cheeto and Sunshine, I want you
00:15:02.149 --> 00:15:04.210
to look at me right now. I'm gonna talk to you.
00:15:04.389 --> 00:15:06.929
You guys are very lucky. One of the best things
00:15:06.929 --> 00:15:10.690
in life is to have the ability to work with someone
00:15:10.690 --> 00:15:14.490
who is smart, like a brilliant mind that is willing
00:15:14.490 --> 00:15:16.990
to share it with you. So kudos to both of you.
00:15:17.149 --> 00:15:21.389
I hope you stay forever. Daisy, awesome. Daisy
00:15:21.389 --> 00:15:24.490
likes numbers. Yes, yes she does. You really
00:15:24.490 --> 00:15:29.850
have to, right? Danica, very nice. Oh, well,
00:15:29.850 --> 00:15:32.389
that's interesting. So she's an accountant, but
00:15:32.389 --> 00:15:35.490
specializes in management accounting. I don't
00:15:35.490 --> 00:15:37.070
even know what that really means, management
00:15:37.070 --> 00:15:39.789
accounting. So it's, when you think of accounting,
00:15:39.929 --> 00:15:41.809
it's usually thought of like, there's an accountant
00:15:41.809 --> 00:15:43.830
that people use for taxes, and there's an accountant
00:15:43.830 --> 00:15:45.750
that you use for growing a company. So you're
00:15:45.750 --> 00:15:48.350
thinking more along the line of futuristic growth,
00:15:48.830 --> 00:15:51.330
cashflow management, budgeting. So that's what
00:15:51.330 --> 00:15:54.129
she's really good at. Wow. Good for you, Danica.
00:15:54.599 --> 00:15:57.740
David, HR assistant, so he gets to learn too.
00:15:58.240 --> 00:16:02.820
Okay, that's amazing. Okay, Faith, a business
00:16:02.820 --> 00:16:06.720
assistant. Oh, I love how everyone, you really,
00:16:06.980 --> 00:16:08.759
I got a good feeling about this, because I like
00:16:08.759 --> 00:16:10.539
that you're describing what everyone is doing.
00:16:10.679 --> 00:16:12.379
So many people don't want to put it in writing.
00:16:13.100 --> 00:16:16.679
Mark, Mark is, Mark's smart, he's gonna. Boy,
00:16:16.759 --> 00:16:18.899
all of them are going to have an opportunity
00:16:18.899 --> 00:16:22.039
to really grow with the business. And I love
00:16:22.039 --> 00:16:25.899
that. Okay, and Jalen, eight years. Oh, she was
00:16:25.899 --> 00:16:29.720
a star when she was 12. She looks so young. I
00:16:29.720 --> 00:16:36.970
love it. And Jessica. Hi, my Jessica. Oh, I love
00:16:36.970 --> 00:16:39.690
that. I like that Jessica put what she likes
00:16:39.690 --> 00:16:42.409
to do outside of work. That is brilliant. All
00:16:42.409 --> 00:16:44.190
right, you got the oh, so you pay for triple
00:16:44.190 --> 00:16:47.549
BBB. That's interesting. Where are you located?
00:16:48.149 --> 00:16:50.250
We are looking so we are a completely virtual
00:16:50.250 --> 00:16:52.190
firms. Everyone knows people live in different
00:16:52.190 --> 00:16:54.590
parts of the country, but the main home is New
00:16:54.590 --> 00:16:57.330
York State, New York City. Nice, nice, nice,
00:16:57.330 --> 00:16:58.950
nice, nice, nice. Okay, so was I go with the
00:16:58.950 --> 00:17:00.970
about? Okay. Oh, I think I already went through
00:17:00.970 --> 00:17:02.750
that and the people, the focus area. Oh, here
00:17:02.750 --> 00:17:06.430
we go. Okay, so we've got administration, accounting,
00:17:07.289 --> 00:17:11.250
business strategy, and human resources. I love
00:17:11.250 --> 00:17:15.309
that it's all in one place. And then there's
00:17:15.309 --> 00:17:17.230
the services again, you guys. We went to the
00:17:17.230 --> 00:17:22.289
people and then here. Oh, is this... Is this
00:17:22.289 --> 00:17:25.150
more of a nonprofit supporting the development
00:17:25.150 --> 00:17:27.970
of Guyana? Tell me a little bit more about this.
00:17:28.329 --> 00:17:31.849
So I'm Guyanese. I was born in Guyana. I've been
00:17:31.849 --> 00:17:34.109
up here since I was about eight years old. But
00:17:34.109 --> 00:17:36.289
over the last maybe 10 years or so, I've been
00:17:36.289 --> 00:17:40.329
going back to Guyana more often. And where I
00:17:40.329 --> 00:17:43.190
was born is a small town. So I've been really
00:17:43.190 --> 00:17:45.609
using my skills and my knowledge really just
00:17:45.609 --> 00:17:49.390
to help grow and build out the business section
00:17:49.390 --> 00:17:52.849
that's already there. So I'm down there a lot
00:17:52.849 --> 00:17:54.710
more often. I'm doing a little bit more consulting
00:17:54.710 --> 00:17:57.930
work down there. I'm hiring staff. I'm training
00:17:57.930 --> 00:18:01.049
down there as well. I love that. All right. Can
00:18:01.049 --> 00:18:03.930
you share with us organizational behavior? That's
00:18:03.930 --> 00:18:05.630
an interesting term. And I just want to make
00:18:05.630 --> 00:18:07.950
sure everyone understands what that is. Sure.
00:18:08.069 --> 00:18:10.829
So one of the things that we talk about as an
00:18:10.829 --> 00:18:12.549
organization is this thing that we consider we
00:18:12.549 --> 00:18:15.309
call the three C's, right? So it's the three
00:18:15.309 --> 00:18:19.849
C's is compliance, culture, and consistency.
00:18:20.399 --> 00:18:22.500
So when we talk about organization behavior,
00:18:22.640 --> 00:18:24.259
it's like, how does your organization operate?
00:18:24.599 --> 00:18:26.640
And how do we use that three Cs to help it operate?
00:18:27.119 --> 00:18:29.059
So when we walk into organization for the first
00:18:29.059 --> 00:18:30.980
time, the first thing we're looking for is to
00:18:30.980 --> 00:18:33.660
make sure they're in no issues, so compliance
00:18:33.660 --> 00:18:35.759
-wise. We check all compliance issues. We make
00:18:35.759 --> 00:18:38.640
sure that's working very smoothly. The second
00:18:38.640 --> 00:18:40.380
one is culture. This is where the organization
00:18:40.380 --> 00:18:43.059
behavior comes into play pretty hard. So the
00:18:43.059 --> 00:18:45.180
culture organization on the accounting side is
00:18:45.180 --> 00:18:47.539
how do things move around, right? How does paperwork
00:18:47.539 --> 00:18:52.519
get signed? How does bills get paid? How does
00:18:52.519 --> 00:18:54.940
financial information flow? So who's talking
00:18:54.940 --> 00:18:57.059
to who, how things are working? So that behavior
00:18:57.059 --> 00:19:00.299
between each other and the team. On the HR side,
00:19:00.359 --> 00:19:02.480
while it does include that, it also includes
00:19:02.480 --> 00:19:05.809
the idea of like, Who are we working with? What
00:19:05.809 --> 00:19:08.609
is the value of the organization? How do we express
00:19:08.609 --> 00:19:11.329
the value of the organization in the parts of
00:19:11.329 --> 00:19:13.529
the organization, the hiring process, in the
00:19:13.529 --> 00:19:15.690
disciplinary process, in the promotional process?
00:19:16.130 --> 00:19:20.250
How do you create this uniform way of doing work?
00:19:20.380 --> 00:19:22.740
that makes everybody feel comfortable and secure
00:19:22.740 --> 00:19:25.079
in their job and not have to think that somebody
00:19:25.079 --> 00:19:27.160
is looking out for somebody else, or you're not
00:19:27.160 --> 00:19:29.079
in the group, or you're not in the in -crows,
00:19:29.180 --> 00:19:31.099
you're not getting these promotions. How do you
00:19:31.099 --> 00:19:34.440
create the kind of consistent workflows and culture
00:19:34.440 --> 00:19:36.619
in organization to ensure those kind of things
00:19:36.619 --> 00:19:40.119
don't happen? And the last part is the consistency
00:19:40.119 --> 00:19:42.599
part. And it's very straightforward. We do the
00:19:42.599 --> 00:19:45.529
same thing the same way. over and over again
00:19:45.529 --> 00:19:47.630
so that way everybody feels really confident
00:19:47.630 --> 00:19:49.509
of that they know what their job is they know
00:19:49.509 --> 00:19:51.829
what they're supposed to be doing there's no
00:19:51.829 --> 00:19:54.390
there's no ambiguity in any part of it because
00:19:54.390 --> 00:19:56.890
we've developed these systems in place to ensure
00:19:56.890 --> 00:19:58.930
that this organization is really moving really
00:19:58.930 --> 00:20:02.869
smoothly how long have you been in business 23
00:20:02.869 --> 00:20:09.390
years wait what 23 i started i started this company
00:20:09.390 --> 00:20:12.809
in 2002 so did you have a business or did you
00:20:12.809 --> 00:20:16.750
start remotely No, I had a business. We had a
00:20:16.750 --> 00:20:21.349
brick and mortar. We were a brick and mortar
00:20:21.349 --> 00:20:24.009
for about, of those 23 years, we were a brick
00:20:24.009 --> 00:20:26.509
and mortar for about five years. It started as
00:20:26.509 --> 00:20:29.910
a purely remote organization. I usually, in most
00:20:29.910 --> 00:20:33.410
cases, we would be in our clients' offices and
00:20:33.410 --> 00:20:35.670
move around that way than have our own office.
00:20:36.089 --> 00:20:38.130
As we started to grow, I developed a brick and
00:20:38.130 --> 00:20:40.670
mortar because I felt like I wanted to do more
00:20:40.670 --> 00:20:43.069
training of my staff and have them with me. But
00:20:43.069 --> 00:20:45.589
then COVID hit. And we went right back to virtual.
00:20:46.349 --> 00:20:49.490
And in this day and age, because of COVID, the
00:20:49.490 --> 00:20:51.450
level of technology has increased, right? The
00:20:51.450 --> 00:20:54.410
level of video conferencing has gotten such a
00:20:54.410 --> 00:20:56.190
great level that we realize we don't need to
00:20:56.190 --> 00:20:58.769
be brick and mortar. We can completely be virtual
00:20:58.769 --> 00:21:01.910
and still do a lot more work than we were doing
00:21:01.910 --> 00:21:04.269
before. Because one of the things I spoke to
00:21:04.269 --> 00:21:06.069
one of my clients about before is, if you think
00:21:06.069 --> 00:21:08.289
about it, if me, you had a 12 o 'clock meeting
00:21:08.289 --> 00:21:10.329
and my office is an hour away from you, that
00:21:10.329 --> 00:21:13.450
means I have to leave my office by 11 o 'clock.
00:21:13.609 --> 00:21:16.349
come to you by 12, sit with you for an hour,
00:21:16.730 --> 00:21:18.549
then travel back to my office. That's like four
00:21:18.549 --> 00:21:21.049
hours of time that I have to be either traveling
00:21:21.049 --> 00:21:23.250
or talking. Now I could jump on a call with you
00:21:23.250 --> 00:21:26.430
for 15 minute conversation because it's much
00:21:26.430 --> 00:21:29.450
quicker and easier. I could have 10 more conversations
00:21:29.450 --> 00:21:32.150
in a day than I could when I was going to people's
00:21:32.150 --> 00:21:35.329
offices because I had a brick and mortar. Interesting,
00:21:35.450 --> 00:21:37.970
20, but congratulations. So you've been the face
00:21:37.970 --> 00:21:42.829
of your own business for 23 years. So for the
00:21:42.829 --> 00:21:47.130
clients that have had Janae for like 20 years
00:21:47.130 --> 00:21:50.509
ago, call me and tell me about his beard. Did
00:21:50.509 --> 00:21:52.769
he have any gray back then? No, I love that.
00:21:52.890 --> 00:21:55.089
I think that that's a big deal because I know
00:21:55.089 --> 00:21:57.049
that if I was going to be vetting, that would
00:21:57.049 --> 00:22:00.910
be really high on the list, that 23 years. Oh
00:22:00.910 --> 00:22:02.849
my gosh. Do you have any plans for your 25th
00:22:02.849 --> 00:22:06.079
anniversary? You know, no, I haven't thought
00:22:06.079 --> 00:22:08.640
about it. I should do something. Oh, my gosh.
00:22:09.700 --> 00:22:12.880
Two years from now. Yeah. I have a I should have
00:22:12.880 --> 00:22:15.579
a blowout for the 25th anniversary. You should
00:22:15.579 --> 00:22:17.539
definitely do something like no matter what you
00:22:17.539 --> 00:22:19.259
decide to do, you should definitely do something.
00:22:19.420 --> 00:22:21.579
That's huge. That's huge. All right. So I love
00:22:21.579 --> 00:22:24.519
I love all of this. And then I want to just go
00:22:24.519 --> 00:22:27.680
to the blog. I love reading people's blogs. Oh,
00:22:27.839 --> 00:22:30.349
guys, look, look, look, look, look, look. Like,
00:22:30.609 --> 00:22:32.289
I like that. You don't have to put dates on your
00:22:32.289 --> 00:22:34.970
blog, by the way. You can remove them. I always
00:22:34.970 --> 00:22:37.369
think, you know, but I love this. I love that
00:22:37.369 --> 00:22:39.829
you're keeping it up. It's not like, you know,
00:22:39.950 --> 00:22:45.509
2013. No, that's great. Solving nonprofit workforce.
00:22:45.750 --> 00:22:48.809
Okay. And you're using that, the three C's. Nonprofits
00:22:48.809 --> 00:22:51.470
can cut their costs, enhancing that. Oh, I like
00:22:51.470 --> 00:22:54.049
this a lot. Small, mighty, and structured. The
00:22:54.049 --> 00:22:57.230
power of organizational store. Oh, this is great.
00:22:58.170 --> 00:23:00.859
Oh. Wait, what's this one? Welcome back office
00:23:00.859 --> 00:23:04.160
trailblazers. Yes, we removed this when people
00:23:04.160 --> 00:23:07.779
were first going back to the office. We wanted
00:23:07.779 --> 00:23:09.420
to make a statement about it because it was definitely
00:23:09.420 --> 00:23:12.259
people were scared. People were nervous. So we
00:23:12.259 --> 00:23:13.640
wanted to make a statement about it and let's
00:23:13.640 --> 00:23:15.700
just put like, welcome back. A lot of people
00:23:15.700 --> 00:23:18.259
didn't go back to office in those years. I love
00:23:18.259 --> 00:23:21.299
that. I've always worked, not that I've always
00:23:21.299 --> 00:23:25.220
worked remotely, but about 15 years ago, I went
00:23:25.220 --> 00:23:29.000
remote and I haven't looked back. I worked for
00:23:29.000 --> 00:23:31.740
the family business, left, started my own business,
00:23:32.039 --> 00:23:34.400
and then, no, I really have to say, oh, no, I
00:23:34.400 --> 00:23:36.299
worked for American Cancer Society for almost
00:23:36.299 --> 00:23:38.920
a year. And that was going in the office, but
00:23:38.920 --> 00:23:41.539
it was weird to even say the word work because
00:23:41.539 --> 00:23:45.319
I loved every minute of it. I like stories, so
00:23:45.319 --> 00:23:47.180
I don't wanna end without, can you give us a
00:23:47.180 --> 00:23:49.000
story? And hold on, let me think for a second.
00:23:49.119 --> 00:23:52.049
I want a story. of, yeah, I think I'm going to
00:23:52.049 --> 00:23:55.670
go with the old Bori, but I like a story of a
00:23:55.670 --> 00:23:58.509
business that was struggling and had challenges
00:23:58.509 --> 00:24:01.690
called you up and you were able to turn it around.
00:24:03.609 --> 00:24:07.130
Sure. So, yes. I'm not going to say the name
00:24:07.130 --> 00:24:09.309
of the company, but a few years ago, I worked
00:24:09.309 --> 00:24:13.910
with the organization. Part of it was they received
00:24:13.910 --> 00:24:17.230
a large donation or large government grant, right?
00:24:17.250 --> 00:24:20.759
So they're what a billion dollar company and
00:24:20.759 --> 00:24:23.220
they received like, I think it was close to a
00:24:23.220 --> 00:24:25.160
$2 million grant from the government over like
00:24:25.160 --> 00:24:28.880
two or three years. They tried to do it themselves,
00:24:29.079 --> 00:24:31.440
they tried to manage the grant themselves, and
00:24:31.440 --> 00:24:34.019
they started getting themselves into issues of
00:24:34.019 --> 00:24:36.779
not being able to draw down the funds, not being
00:24:36.779 --> 00:24:39.420
able to hire the staff in time, and these systems
00:24:39.420 --> 00:24:42.759
were just not in place properly. So we started
00:24:42.759 --> 00:24:46.980
with sending in Adiola as the HR person to really
00:24:46.980 --> 00:24:49.519
help them streamline their hiring process. There
00:24:49.519 --> 00:24:55.019
was so much information in their job application
00:24:55.019 --> 00:24:57.299
that I think that by itself was called people
00:24:57.299 --> 00:25:00.240
not to want to get hired by them. It was a very
00:25:00.240 --> 00:25:03.920
long, almost two -page JD. And people were like,
00:25:03.960 --> 00:25:05.359
yeah, I don't want to do all this work for that
00:25:05.359 --> 00:25:08.420
money. So we started there. One of the first
00:25:08.420 --> 00:25:09.920
things Adiola was really good at going in the
00:25:09.920 --> 00:25:11.890
company and saying, so what's your value? What
00:25:11.890 --> 00:25:13.670
is it that you want to see? When people talk
00:25:13.670 --> 00:25:15.990
about you, what does she want to do? And once
00:25:15.990 --> 00:25:18.269
she starts having those conversations, we kind
00:25:18.269 --> 00:25:20.170
of whittle that job description down to really
00:25:20.170 --> 00:25:22.789
understand what they actually needed for that
00:25:22.789 --> 00:25:25.670
position. So that part went very well. We started
00:25:25.670 --> 00:25:27.890
hiring up. I think they hired close to about
00:25:27.890 --> 00:25:30.970
10 people within like a three or four month radius.
00:25:31.670 --> 00:25:34.890
We onboarded them. We designed that entire structure
00:25:34.890 --> 00:25:37.470
for them of onboarding, of making sure that was
00:25:37.470 --> 00:25:39.869
working well. Simultaneously, I was working with
00:25:39.869 --> 00:25:43.359
the accounting team. on developing, again, it's
00:25:43.359 --> 00:25:45.339
always about systems, but once you have the right
00:25:45.339 --> 00:25:48.119
protocols in place, things move smoother. So
00:25:48.119 --> 00:25:50.279
we read through all of their funding sources,
00:25:50.380 --> 00:25:52.400
we read through all of their information, and
00:25:52.400 --> 00:25:55.700
we kind of really created policies to help the
00:25:55.700 --> 00:25:58.500
money move, right? So they started bringing in
00:25:58.500 --> 00:26:00.500
funds. We started really reviewing some of the
00:26:00.500 --> 00:26:02.859
things. One of the things that we noticed was
00:26:02.859 --> 00:26:05.920
they had, so one of the ways they get paid is
00:26:05.920 --> 00:26:08.160
setting a very detailed list of information to
00:26:08.160 --> 00:26:09.910
the government. The government looks at this
00:26:09.910 --> 00:26:12.569
list and they'll pay you based on the list being
00:26:12.569 --> 00:26:15.109
correct. What the government doesn't do is say,
00:26:15.589 --> 00:26:18.869
hey, these three are wrong. So they just paid
00:26:18.869 --> 00:26:21.089
you the difference. So I started looking at the
00:26:21.089 --> 00:26:23.549
ones that are wrong. I started realizing it was
00:26:23.549 --> 00:26:26.430
like, oh, Adriana has an N in her name instead
00:26:26.430 --> 00:26:29.789
of an E. Let's fix that. So I went through maybe
00:26:29.789 --> 00:26:33.029
four or five booklets of that information and
00:26:33.029 --> 00:26:37.170
brought them back almost $200 ,000 worth of funding
00:26:37.170 --> 00:26:39.390
because of little mistakes like that. The wrong
00:26:39.390 --> 00:26:41.509
number is here. The address was off because the
00:26:41.509 --> 00:26:43.690
government was not telling them what was wrong
00:26:43.690 --> 00:26:45.690
or what's right to fix it. And nobody in the
00:26:45.690 --> 00:26:47.130
organization actually knew to go back and look
00:26:47.130 --> 00:26:49.650
at them and just redo the remittance. So the
00:26:49.650 --> 00:26:51.690
organization right now is really, they're running
00:26:51.690 --> 00:26:54.269
very smoothly. They're bringing in more money.
00:26:54.309 --> 00:26:57.210
They've raised a lot more funds because of the
00:26:57.210 --> 00:27:00.450
kind of focusing on what you like to do and leaving
00:27:00.450 --> 00:27:03.210
the backend stuff to us, able to focus on those
00:27:03.210 --> 00:27:05.470
funds, focus on the business, focus on those
00:27:05.470 --> 00:27:08.230
services, and really was able to grow to a different
00:27:08.230 --> 00:27:09.730
level. I think right now they're close to $5
00:27:09.730 --> 00:27:13.789
million and they're helping so many people. It's
00:27:13.789 --> 00:27:16.960
ridiculous. Oh, I love that story. I'll share
00:27:16.960 --> 00:27:19.180
a story with you. I was having a little bit of
00:27:19.180 --> 00:27:21.740
a toothache. So I took like some thread from
00:27:21.740 --> 00:27:24.339
my husband's sewing kit and I put it around and
00:27:24.339 --> 00:27:26.039
then I tied it to the door and then I closed
00:27:26.039 --> 00:27:29.119
the door really quickly. My tooth fell off and
00:27:29.119 --> 00:27:31.920
I put toilet paper into my mouth. And who needs
00:27:31.920 --> 00:27:36.259
a dentist? We're trying to say to everyone that's
00:27:36.259 --> 00:27:40.019
not true, I'm making that up. You know, if you
00:27:40.019 --> 00:27:41.980
need help, don't try to think you could do it
00:27:41.980 --> 00:27:46.519
yourself. Don't hire your child that just took
00:27:46.519 --> 00:27:50.059
two county classes. Oh, you've got two county
00:27:50.059 --> 00:27:52.799
classes as a freshman. Come on to work with me
00:27:52.799 --> 00:27:55.380
and help me. No, you guys, this is why we need
00:27:55.380 --> 00:27:58.759
experts, okay? I did not touch my tooth, nor
00:27:58.759 --> 00:28:00.920
would I, because I'm not an expert. I'm definitely
00:28:00.920 --> 00:28:03.819
not a dentist. I'm definitely not a doctor, though
00:28:03.819 --> 00:28:06.799
I played one. No, I didn't play any. I used to
00:28:06.799 --> 00:28:10.720
love Doogie Howser. But anyways, my point is,
00:28:10.920 --> 00:28:13.460
is that really, if you want to be successful,
00:28:13.519 --> 00:28:17.259
you have to make sure that you have partnerships
00:28:17.259 --> 00:28:20.680
and a collaboration. But with you, all of that's
00:28:20.680 --> 00:28:23.640
already built in. So it's like having your partnership
00:28:23.640 --> 00:28:27.019
and collaborators together under one roof that
00:28:27.019 --> 00:28:30.170
you could get. So I love this idea. So All of
00:28:30.170 --> 00:28:32.509
you just take this down. Go ahead right now.
00:28:32.569 --> 00:28:34.390
I just went through the website with you. The
00:28:34.390 --> 00:28:38.130
website's perfect. Everything is good. Call.
00:28:38.210 --> 00:28:41.910
Call. Call and look at these. A nice guy and
00:28:41.910 --> 00:28:44.210
he's experienced and he's seasoned because he's
00:28:44.210 --> 00:28:48.130
got gray hair. That means that he has been around
00:28:48.130 --> 00:28:51.829
for awhile, so I love that. Now you seem so lovely.
00:28:51.910 --> 00:28:54.210
There's something about you so so you're in.
00:28:54.269 --> 00:28:57.269
Where are you now? Like this exact moment home?
00:28:57.269 --> 00:28:59.670
I mean my my home office. We're in New York,
00:28:59.789 --> 00:29:02.670
the Lake City. Bounty Stream. So like on the
00:29:02.670 --> 00:29:04.309
outside, right on the outside of New York City,
00:29:04.509 --> 00:29:06.869
Bounty Stream, New York. Oh, is it closer to
00:29:06.869 --> 00:29:11.410
New Jersey or Connecticut? Connecticut. And do
00:29:11.410 --> 00:29:13.049
you like Connecticut? Because I'm a Connecticut
00:29:13.049 --> 00:29:14.769
girl. I'm born and raised, even though now I
00:29:14.769 --> 00:29:17.069
live in Tona Beach, yeah. No, I like Connecticut.
00:29:17.230 --> 00:29:18.430
I go there all the time. I have a lot of friends
00:29:18.430 --> 00:29:21.190
over there in Connecticut. Oh, go. Next time
00:29:21.190 --> 00:29:25.109
you are looking for something to do. Go to barkermuseum
00:29:25.109 --> 00:29:29.529
.com. My parents have a toy museum. 80 ,000 curated
00:29:29.529 --> 00:29:32.470
toys. Also, by the way, all the grounds are beautiful.
00:29:32.690 --> 00:29:35.829
So barkermuseum .com, a lot of fun. And Barker
00:29:35.829 --> 00:29:38.390
Animation Art Gallery, if you go to Foxwoods,
00:29:38.490 --> 00:29:41.109
go down the elevator and our store is right there,
00:29:41.109 --> 00:29:43.170
Animation Art. You'll get a kick out of that.
00:29:43.369 --> 00:29:45.890
So I love that. Yeah, I'm not familiar with where
00:29:45.890 --> 00:29:48.390
you are, but it's good to know. Are you like
00:29:48.390 --> 00:29:53.000
Danbury side or more like the Stratford? or West?
00:29:53.259 --> 00:29:55.539
Way, way closer to New York City. Like literally,
00:29:55.859 --> 00:29:58.579
I am next door to Queens. I can walk to Queens.
00:29:59.180 --> 00:30:01.240
What's the closest city in Connecticut, though?
00:30:01.440 --> 00:30:05.000
Is it? Um, well, it's so to get a click, I have
00:30:05.000 --> 00:30:07.799
to go north to the Bronx. So it's like I am a
00:30:07.799 --> 00:30:09.019
little bit closer to Connecticut because I'm
00:30:09.019 --> 00:30:11.619
just like right across the river from us. I'm
00:30:11.619 --> 00:30:13.940
not sure what city that is. I'm just curious.
00:30:14.000 --> 00:30:16.259
I love that. All right. Thank you so much. Is
00:30:16.259 --> 00:30:17.759
there any question I should have asked you that
00:30:17.759 --> 00:30:20.279
I did that? No, I love this conversation. This
00:30:20.279 --> 00:30:23.720
was awesome. Because we're talking about you.
00:30:23.740 --> 00:30:26.579
Of course you love the conversation. I loved
00:30:26.579 --> 00:30:29.180
all your staff that is around you. I think that
00:30:29.180 --> 00:30:30.779
that is great. It looks like you've hired some
00:30:30.779 --> 00:30:33.720
great people. Tell them that they are on a podcast.
00:30:36.359 --> 00:30:39.339
But thank you so much for your time. I love this.
00:30:39.519 --> 00:30:41.859
This will be turned into a podcast in just a
00:30:41.859 --> 00:30:44.960
couple of weeks. And I am going to follow you.
00:30:45.019 --> 00:30:46.460
You're on LinkedIn? Oh, let me find you LinkedIn.
00:30:46.660 --> 00:30:49.400
You are? Okay. I'm going to follow you and I
00:30:49.400 --> 00:30:52.450
look forward to I look forward to just sharing
00:30:52.450 --> 00:30:55.230
all your information. The blogs that you're writing,
00:30:55.430 --> 00:30:57.609
are you putting them on LinkedIn too? I do, yeah.
00:30:57.930 --> 00:31:00.349
I do different articles for LinkedIn that I do
00:31:00.349 --> 00:31:02.470
on my blog. But I'm starting to realize I'm going
00:31:02.470 --> 00:31:05.069
to do both of them. Yes, you can. Let me tell
00:31:05.069 --> 00:31:08.029
you, you can. You do not get like with Google,
00:31:08.150 --> 00:31:09.769
they say you can't have it in two places. But
00:31:09.769 --> 00:31:13.140
LinkedIn? you could do that. Or you could have
00:31:13.140 --> 00:31:15.140
part of the article and then bring it to your
00:31:15.140 --> 00:31:17.059
website if you want the benefits. That's what
00:31:17.059 --> 00:31:19.400
I would do. So all right, good. So you'll see
00:31:19.400 --> 00:31:21.680
me. Thank you so much. Have a great Memorial
00:31:21.680 --> 00:31:24.700
Day weekend, too. Oh, sorry that it's cold up
00:31:24.700 --> 00:31:26.839
there. I feel bad because it's 85 degrees here
00:31:26.839 --> 00:31:28.940
and really, really sunny. But I don't want to
00:31:28.940 --> 00:31:30.000
tell you that because I don't want you to get
00:31:30.000 --> 00:31:35.000
mad at me. Yeah, today is 40 degrees. I was reading
00:31:35.000 --> 00:31:38.319
about that, the cold front. My son and his family,
00:31:38.519 --> 00:31:42.019
they're married in Connecticut. So I know you
00:31:42.019 --> 00:31:46.200
guys are cold. All right, have a great rest of
00:31:46.200 --> 00:31:48.920
the day, and have a great weekend. Thank you.
00:31:49.359 --> 00:31:51.279
Bye -bye. Bye -bye.